Privacy Policy

!! DRAFT - Remove after review/final !!

Who We Are

Our website address is https://mensa.ca

Preamble

The Board of Directors of the Mensa Canada Society recognizes that a Privacy Policy is required to protect the interests of members of the Society. In a world where publication of personal information may lead to unwanted attention from unwelcome sources and an electronic world where invasion of privacy and inappropriate access to personal information are serious concerns, the Mensa Canada Society has a responsibility to respect the rights and wishes of its members regarding their personal information. Additionally, the Government of Canada has passed Privacy legislation, with additional aspects to take effect in 2004, and the Society is legally required to take note of, and operate within the boundaries of, such legislation.

The Policy

The Mensa Canada Society will publish on the “Member Only” pages of its website, a register of members which shall contain the following information:

  • Member name
  • Address with postal code
  • Desired contact telephone number
  • Email address
 

Any member has the right to have any of this information suppressed but must recognize that such suppression removes any opportunity for such member to be contacted by other members, including the local group of which he/she is a member where the local group wishes to advise its members of any special events.

The Mensa Canada Society will facilitate the distribution of MC2, the national Mensa Canada magazine and local newsletters by providing all editors/publishers with mailing labels for all members entitled to receive such publications.

Any directory or register of members published in hard copy or other form will contain only the information published on the website. Again, members may elect to be excluded from such a publication but must recognize the aforesaid constraints on contact by other members or local groups.

The office of the Mensa Canada Society will maintain a full database of member information. This includes, but is not limited to the following information:

  • Member name
  • Address with postal code
  • Home telephone number
  • Email address
  • Date of birth
  • Date joined
  • Qualifying information (e.g. score on qualification test or prior evidence scores)
 

Local officers such as Local Secretaries, Membership Officers, Regional Representatives etc. are provided selected portions of this information, with the exception of qualifying information, in order to contact new and current members in their areas for participation in local activities.

The Mensa Canada Society, linked through its website, facilitates the use of third party message boards where members may elect to share additional information about themselves, including hobbies, additional affiliations etc. The use of such message boards will not be controlled by Mensa Canada and is strictly optional on the part of members.

Under no circumstances will the Mensa Canada Society release its membership list to any outside organization and information contained in the register of members is not, under any circumstances, to be used for commercial purposes.

What Personal Data We Collect and Why We Collect It

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images or post media links to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact Forms

When visitors uses the contact forms to communicate with Mensa Canada, we store user input data along with meta information about the submissions, including time stamp, the origin IP address, and the user agent (browser). Also, third party services may collect information about website visitors. We currently use Google Analytics on this website.

The information is sent as email messages that only a select few are allowed to access. We don’t set a particular time limit on storing information because we need it for future reference. If you want your information to be removed from our email systems, please contact us. 

We do not share the information with other parties.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Contact Information

Mensa Canada National Webmaster: webmaster@mensacanada.org (???)

To confirm … the contact person relating to privacy related inquiry.